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November 2017

Maplehurst School Council Minutes - Nov 6, 2017
Attending Members: Aatika Sikander, Allison Cannon, Gary Dawson, Jessica Dawson, Dayna Folkerts, Lance Hill, Wendy Houtmeyers, Paul Lagerwerf, Tracey Ohata, Janet Paul, Adrian Vogt, Sarah Ward, Julia Brdarevic. Staff: Brent Phillips, Marnie Folsetter.
Absences: Lorri Peever, Kerry Roberts (with notice), Sujata Sharan

1. Welcome and call to order
    ● 7:05 meeting called to order
2. Approval of minutes from last meeting
    ● Approved
    ● Introductions of members
3. Additions and approval of the agenda
4. Principal’s Report
    ● Junglesports - it was fantastic and thank you for supporting it
    ● Halloween - was great, lots of parents in the gym
    ● Photo retakes - Thursday Nov 8
    ● Speaker in Aldershot in winter/spring for Aldershot Cluster of Schools
    ● Facilities - no timeline at this time for construction completion/resumption
    ● Progress Reports Nov 20 - interview schedule form will be coming home this week
    ● Remembrance Day - assembly on Friday
    ● Holiday Concert - Dec 20 or 21 TBD
5. Staff Report
    ● buying outdoor equipment for all classes
    ● Kindies are busy filling the health snack bins
    ● Intramural Soccer
    ● Jump Rope Club
    ● Art Club - New Year - Parent suggestion: Art House (Don Pangman)
    ● Volleyball skills on Fridays
6. Treasurer’s Report
    ● See Report
    ● Outdoor classroom - can we have community involvement?
Voting for School Proposals
    ● $8000 Technology - passed
    ● $3000 Outdoor Play Support - passed (Please provide a list of what was purchased)
    ● $20/student Field Trip - passed
    ● $1000 (up to) Kindergarten & Grade 6 Celebration Support - passed
    ● Healthy Snack - deferred
    ● $2500 Base amount - passed
    ● Unallocated - deferred
7. Board Liaison Report
    ● Nothing to report - can you send Adrian the email address.
    ● Lance Hill and Adrian Vogt
8. Fundraising Report
    ● Pizza is running smoothly - kindies are counting the napkins and gloves
    ● Merry Market - planning is underway
        ○ Meeting tomorrow night with the planning team
        ○ Info package went home on Friday
        ○ Food Drive bins went to classes today - classroom challenge??
        ○ Facebook page - share and like it
        ○ Motion - Support up to $1000 - passed
        ○ Motion - Volunteer T-shirts for events - $500 - passed
9. New Business
    ● Chair - Sarah Ward - passed
    ● Secretary - Gary Dawson - passed
    ● Board Liaison - Lance Hill - passed
    ● PIC Rep - Lance Hill - passed
    ● Community Rep - Julie Brdarevic - passed
    ● Website - need someone to update the site
10. Calendar of Events
    ● Nov 25 - Very Merry Market
    ● Pita Lunches January-June 2018
    ● Winter Play Day - Feb 9
    ● Carnival Feb 5-9 - Hot Chocolate
    ● Feb 13 - Pancake Tuesday up to $250 - passed
    ● Dance-A-Thon - Friday March 2
    ● Teacher Appreciation - June 14
    ● June Play Day - June 15
11. Bylaw Review - last revised 2013
    ● Max 18 voting members, Election process, Roles and Responsibilities, Electronic Motion and Voting, To be reviewed annually
12. Next Meeting Date: Monday Dec 4, 2017
13. Meeting adjourned - 8:45
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